Salary : $5,025.90 - $6,356.90 Monthly

 

Job Type : Classified Staff

 

Division : Business and Financial Affairs

 

Opening Date : 12/20/2024

 

Funding Type : Auxiliary

 

Full-time Equivalent (FTE) : 1.0

 

Work Schedule (Approx.) : Monday-Friday: 8:00 a.m.-5:00 p.m.

 

Start Date : As soon as the successful candidate is identified and following the subsequent governing board approval.

 

 

 

Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities.

SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism, integrity and respect when interacting with students, colleagues, leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging.

Incumbents exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Description

SUMMARY DESCRIPTION
Under the direction of an assigned supervisor, perform complex accounting clerical duties involved in the preparation and maintenance of financial records and reports for District financial aid, student services, fiscal services, bookstore and cashiering operations; review, maintain and adjust designated funds; and prepare and maintain a variety of financial reports in support of assigned accounts and activities. 

DISTINGUISHING CHARACTERISTICS
This is the advanced journey level class in the Account Clerk series. Positions at this level are distinguished from the journey level Account Clerk by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including performing the most complex clerical accounting duties involved in the preparation and maintenance of financial records and reports for District financial aid, student services, fiscal services, bookstore and cashiering operations as well as maintaining designated funds. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. 

Qualifications

EDUCATION AND EXPERIENCE
Any combination equivalent to: graduation from high school 
AND 
Three (3) years of increasingly responsible experience in the preparation and maintenance of payroll, financial records and reports. 

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
• If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.
• Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

KNOWLEDGE AND ABILITIES
Knowledge of:

• Office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases. 
• Methods and techniques of financial record-keeping. 
• Principles and practices of inventory and reconciliation. 
• Oral and written communications skills. 

Ability to:

• Perform complex accounting clerical duties involved in the preparation and maintenance of financial records and reports for financial aid, student services, fiscal services, bookstore and cashiering functions.  
• Interpret and explain the District’s accounting policies and procedures in an assigned area.  
• Prepare and maintain a variety of accounting and statistical reports.  
• Analyze, monitor, prepare and enter necessary corrections, adjustments or revisions to a variety of payroll records and reports. 
• Compare numbers and detect errors efficiently. 
• Understand and follow oral and written directions. 
• Operate office equipment including computers and supporting word processing, spreadsheet and database applications. 
• Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students. 
• Communicate clearly and concisely, both orally and in writing. 
• Establish and maintain effective working relationships with those contacted in the course of work.

JOB DESCRIPTION:  Senior Account Clerk (Download PDF reader)

 

Duties

ESSENTIAL DUTIES

1. Prepare various accounting and financial records for complex District accounts such as financial aid, student services, fiscal services, bookstore and cashiering operations. 
2. Maintain accurate accounting records, purchase orders and files; provide information to the District regarding budgets and warrant information. 
3. Prepare, schedule, index and file bills, vouchers and other records. 
4. Maintain journal accounts; perform a variety of complex computations; verify, balance and make appropriate corrections; post data and maintain account balances as necessary. 
5. Audit invoices for payment and resolve discrepancies; monitor and maintain accurate accounts and keep payables current; calculate and process retroactive manual or specialty warrants. 
6. Verify, balance and adjust accounts; post and reconcile expenditures and income accounts; reconcile bank statements; balance subsidiary ledgers. 
7. Prepare and verify various fund claims; audit expense claims and process for payment. 
8. Prepare accounting and statistical reports for submission to supervisors; prepare remittances and reports for various governmental agencies. 
9. Prepare cash drawers and change boxes for registers, book buyback and refunds for both main campus bookstore and off-site locations; assist with reconciliation of cash register, buyback and cash fund recaps.

 

Supplemental Information

SALARY SCHEDULE:  Classified Bargaining Unit (Download PDF reader)
 

 PHYSICAL DEMANDS AND WORKING ENVIRONMENT
 
 This is a non-telecommuting position.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.

TENTATIVE TIMELINE: Any application received after the initial deadline is not guaranteed a review.

December 20-January 19, 2025	Position advertised; District receives applications
December 21-January 5, 2025	Closed for winter break.
January 19, 2025	Initial screening deadline for guaranteed consideration.
January 27-February 7, 2025	Reviewing of applications.
February 10-14, 2025	Search Committee interviews candidates
March, 2025	Tentative employment start date pending Governing Board approval.

 

 

Application Process:

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date, including a current resume, and unofficial transcripts showing awarded degree(s) and completion date, as well as any relevant certifications, diplomas, or licenses that demonstrate you meet the minimum qualifications of the position. Failure to submit supporting documentations may result in an incomplete application.

A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCD property, will not be returned, will not be copied, and will be considered for this opening only.

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

 

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

 

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro).

 

American with Disabilities (ADA):

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at (619) 482-6395.

Equal Employment Opportunity:

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, SWCCD will make reasonable accommodations for individuals with disabilities.

SWCCD shall not discriminate against any person in employment or in any program affiliated with the SWCCD on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.


Notice of Availability of the Annual Security Report:

SWCCD is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.


Drug and Alcohol Abuse Prevention Plan (DAAPP):

More information about the DAAPP, including the Biennial report and additional resources can be found in the Drug and Alcohol Abuse Prevention Program website.