Science House & Catalyst Administrative Specialist
Job Description
Posting Number
PG194211SPInternal Recruitment
NoWorking Title
Science House & Catalyst Administrative SpecialistAnticipated Hiring Range
$48,000-$52,000Work Schedule
This position will require in-person work on campus (8am-5pm, M-F) with the possibility of one remote day per week.Job Location
Raleigh, NCDepartment
The Science HouseAbout the Department
The Science House (TSH) is the College of Sciences statewide K-12 STEM outreach unit. Established in 1991, TSH is a national model of university collaboration between university departments, businesses, and the K-12 community. TSH’s mission is to collaboratively maintain and develop K-12 teacher and student programs that inspire a passion for STEM learning, research, and discovery. The Science House achieves this through four strategic priorities: 1) Teacher Professional Development centered on equipping teachers to use engaging instructional practices, emerging technologies, guided inquiry, and project-based learning, 2) Student Programs focused on problem-solving, applied learning, collaboration, communication, critical thinking, and competition, 3) Rural Satellite Offices that provide teacher professional development, student programs, and an Equipment and Technology Loan Program in rural, high-need areas, and 4) Broader Impact Support that helps NC State faculty in developing Impact Identities and carrying out broader impacts activities integrated with their research that advance open and participatory science.
Please visit our Sciences Strategic Plan and the College of Sciences Culture Charter to learn more about the College of Sciences.
NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Please visit our Sciences Strategic Plan and the College of Sciences Culture Charter to learn more about the College of Sciences.
NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Essential Job Duties
The Administrative Specialist provides general administrative support for the Catalyst program and other Science House programs.
Catalyst is a program for high school students with disabilities who are in the Occupational Course of Study Program or Regular Education Setting in High School, including Honors and AP Classes (not self-contained or needing a one-on-one assistant) but prefer small group individualized instruction with hands-on science experiences to learn about STEM. Participants learn about STEM content, skills, and careers. They also find out about STEM programs at Wake Tech and NCSU. Areas of focus include Biotechnology, Coding, App Design, Wearable Devices, Energy, Engineering, Art, Natural Sciences, Agriculture, Forestry, Space, Soft Skills, and many other topics. Students receive paid STEM internships, field trips, and the development of workforce readiness skills.
Catalyst is a program for high school students with disabilities who are in the Occupational Course of Study Program or Regular Education Setting in High School, including Honors and AP Classes (not self-contained or needing a one-on-one assistant) but prefer small group individualized instruction with hands-on science experiences to learn about STEM. Participants learn about STEM content, skills, and careers. They also find out about STEM programs at Wake Tech and NCSU. Areas of focus include Biotechnology, Coding, App Design, Wearable Devices, Energy, Engineering, Art, Natural Sciences, Agriculture, Forestry, Space, Soft Skills, and many other topics. Students receive paid STEM internships, field trips, and the development of workforce readiness skills.
Duties include but are not limited to:
For Catalyst:
- Use NCDHHS’s case management system, ENCORE, to document all milestones with program participants.
- Assist in the preparation of grant documentation as requested by the program director.
- Prepare or assist program staff with the preparation of travel authorizations and reimbursements. understand and apply NC State travel policies and procedures.
- Assist in logistics planning for the program’s field trips, including securing lodging, ground transportation, and airfare reservations.
- Prepare or assist program PCard holders in preparing their PCard receipts for upload. Understand and apply NC State policy on PCard purchases.
- Place MarketPlace requisitions for the Catalyst program and assist program staff with their requisitions. Understand and apply NC State procurement policies.
- Enter voucher payments for small purchases and stipends in the Finance system, including preparation of related documentation. Review potential purchases with the grant budget.
- Assist with the preparation of purchasing contract documents.
- Enter student, temp, and unpaid appointment actions in the HR system, including preparation of related documentation.
- Assist program staff with Reporter system data entry.
For Other Science House Programs:
- Assist staff in preparing their PCard receipts for upload, travel authorization and travel reimbursement preparation and documentation.
- Enter voucher payments for small purchases and stipends in the Finance system, including preparation of related documentation.
- Deliver deposits to the Cashiers Office. Prepare deposits as needed (backup duty).
- Enter student, temp, and unpaid appointments actions in the HR system, including preparation of related documentation.
- Answer staff questions about WRS related to expenditures and project ID balances.
- Receive and direct visitors to the Science House. Receive deliveries and notify recipients. Answer the Science House’s main phone line and provide information to callers.
Other Responsibilities
Other administrative support duties as assigned by supervisor.
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
- Knowledge of finance, bookkeeping, or similar software systems
- Competency using Google Docs/Sheets or Microsoft Word/Excel, Google Calendar, Gmail, Adobe Acrobat or similar PDF editing software. Professional experience with these software applications preferred.
- Accurately and efficiently enter data and prepare documentation for fiscal and HR transactions.
- Effective communication skills in written and spoken communication.
Preferred Qualifications
- Understand, and apply university policies and procedures for basic fiscal, purchasing, and HR actions.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
09/16/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
09/20/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a resume, cover letter and contact information for three professional references. One reference should be a current or most recent supervisor.
Position Number
00110990Position Type
SHRAPosition Classification Band Title
Administrative Support SpecialistPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 34,602 - $ 58,870Salary Grade Equivalency
GN08Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
YesTime-Limited Appointment Length (if applicable)
2 yearsDepartment Id
171701 - The Science House - SciencesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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