Higher Education Hiring | Administrative Assistant/Enrollment Management at Westmoreland County Community College in Youngwood, Pennsylvania, United States

Administrative Assistant/Enrollment Management

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Westmoreland County Community College

Location: Youngwood, Pennsylvania
Category: Administrative Assistants
Application Deadline: Open until filled

Job Description

Position Title	Administrative Assistant/Enrollment Management
Division	Vice President Enrollment Management(DIV)
Department	Enrollment Management
Job Description	This position is responsible to provide administrative assistance and support to the Vice President/Enrollment Management; and coordinate the general functions of the office. ESSENTIAL FUNCTIONS: JOB SPECIFIC Assist with marketing analysis of enrollment management programs. Assist in the tracking of compliance initiatives. Assist with and coordinate travel arrangements, paperwork, and processing for division staff and students. Assist and support commencement activities and planning. Annually update the student handbook and assist with other compliance documents. ESSENTIAL FUNCTIONS: STANDARD TO THE ROLE Assist Vice President with work flow including scheduling of appointments and meetings, maintaining calendars, handling of correspondence/mail, and preparation of documents and reports. Provide accurate communications regarding daily activities and status of work assignments. Schedule and prepare meeting documents. Attend and record minutes/notes of meetings as required. Accurately prepare and process correspondence, documents, forms, and reports. Maintain an efficient, organized filing system. Review budget line items to identify discrepancies and to ensure funding is available and recommend fund transfers as appropriate. Complete purchase requisitions and reconciliation of the credit card. Provide general office support and assistance to visitors, faculty, staff and students. Expedite matters requiring attention to the appropriate personnel. Assist with the coordination of professional development activities and departmental events. Perform job duties in accordance with College policies and procedures; and bargaining unit agreements as applicable NON-ESSENTIAL FUNCTIONS Participate in departmental meetings, various committees and professional organizations as required. Advocate for the College and Educational Foundation at community events and in community organizations. Perform additional grade level duties as assigned.
Required Qualifications	EDUCATION/EXPERIENCE AND/OR TRAINING Associate Degree in a related field required. Two years of work-related experience required. Prior work performance must have met or exceeded appropriate work standards in current and prior positions.
Preferred Qualifications	n/a
Physical Demands	PHYSICAL DEMANDS (Typically required on a regular basis to successfully perform the essential functions of the job.) CONSTANTLY INCURRED (more than 75% time on job) Specific visual requirements FREQUENTLY INCURRED (25 – 75% time on job) Ability to stand, walk, & sit Repetitive finger movement Ability to use both hands & legs Ability to communicate orally & to hear conversation OCCASIONALLY INCURRED (up to 25% time on job) Ability to lift up to 10 lbs. Ability to climb stairs Ability to balance Ability to stoop Ability to repeatedly bend Use of color vision
Salary	$17.67/hour
Schedule Days/Hours	Monday - 8 a.m. - 5 p.m., Tuesday - 8 a.m. - 5 p.m., Wednesday - 8 a.m. - 5 p.m., Thursday - 8 a.m. - 5 p.m., Friday - 8 a.m. - 5 p.m., Hybrid Schedule Available - Will Be Determined

Posting Detail Information

Advertising Summary
Posting Number	S-2023-164-P
Number of Vacancies	1
Desired Start Date
Position End Date (if temporary)
Job Open Date	08/15/2024
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants	Please be prepared to upload a required resume and provide three (3) professional, not personal references with this application process. The employment application must be completed in its entirety.

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