ABOUT THE ORGANIZATION:

The Boys & Girls Clubs of Martin County’s mission is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, and responsible citizens. Founded in 1989 as a single-site club in Hobe Sound serving 165 children, The Boys and Girls Clubs of Martin County (BGCMC) has grown to operate four clubs in Martin County reaching thousands of children and families per year. BGCMC’s vision is to provide a world-class enrichment experience that assures success is within reach of every young person who enters through its doors, with all members on track to graduate from high school with a plan for the future, demonstrating good character and citizenship, and living a healthy lifestyle.

Operating with an $8M budget, BGCMC’s programming reached 6,663 young people through programming focused on three core pillars: academic success, healthy lifestyles, and good character and citizenship. In each of these areas, BGCM’s programs show promising results thanks in part to its dedicated staff and innovative model using Americorps volunteers to serve as academic enrichment coaches. BGCMC also provided over 100K free and nutritious meals and over $500K in scholarships to the young people it serves.

For more information, please visit https://www.bgcmartin.org/.

TITLE: Chief Finance Officer DEPARTMENT: Administration

REPORTS TO: Chief Executive Officer Non-Exempt

PRIMARY FUNCTION

Oversee all financial functions including: accounting, payroll, financial operations, personnel, property management, employee benefits, investments and endorsements, insurance coverage and legal requirements. Provide recommendations and counsel to management in the development and implementation of policies and practices that comply with all applicable regulations and are consistent with Boys and Girls Clubs mission and values.

KEY ROLES (Essential Job Responsibilities)

Leadership

• Maintain and implement policies and procedures for all financial management functions, ensuring appropriate controls and compliance with generally accepted accounting practices.

• Provides support to management regarding decision making about policy issues, compensation and costs associated with club operations.

• Fosters a collaborative and supportive environment within the finance department, promoting teamwork, professional development, and a culture of excellence. Provides strong leadership, mentorship, and guidance to the Finance team members to ensure effective performance, growth, and alignment with organizational goals.

• Serves as a strategic partner and service to other departments by providing financial insight, analysis, and support to facilitate informed decision-making and operational efficiency across the organization.

• Manage and maintain the integrity of the financial database, ensuring accuracy, completeness, and security of financial information. Implements improvements and updates as needed to enhance efficiency and support decision-making processes across the organization.

Strategic Planning

• Collaborate with the Chief Executive Officer, Senior Leaders and Board of Directors to develop annual income and expense budget. Provide timely and complete reporting of financial results and recommendations for necessary actions to maintain the fiscal health of the Club.

• Collaborates closely with the Compliance department including on financial reconciliations, ensuring adherence to grant requirements and timely submission of accurate reports to achieve key metrics for grant reimbursements and maintain funding integrity.

• Collaborates closely with the Resource Development team to strategize and execute initiatives including, but not limited to, annual giving initiatives, leveraging financial insights and data to support fundraising efforts and cultivate donor relationships effectively.

• Work closely with Club leadership and managers to:

- maintain, analyze, and interpret budgets for all funds.

- manage the preparation and analysis of financial reports on a monthly and as needed basis.

- assure proper internal control systems and practices are in place at all operations.

- assure data collection provides insightful and useful information.

• Collaborates with the Human Resources department to establish and maintain policies regarding youth employment, ensuring compliance with labor laws and regulations while optimizing opportunities for earned business income, fostering a supportive environment for both youth development and organizational sustainability.

• Oversee the process for identifying and evaluating opportunities for improved financial operations, recordkeeping and reporting, cash flow and cost savings, working with external auditors to prepare and review audit schedules and annual report of audit findings.

• Continuously evaluate and adjust financial policies, procedures and controls in response to organization growth, including our culinary and workforce programs, ensuring alignment with strategic objectives and regulatory requirements to support sustainable business practices and operational efficiency.

Resource Management

• Lead organizational planning and development of operating and fund account budgets, and control expenditures against budget.

• Ensure the maintenance of financial records and recordkeeping systems to ensure compliance with all regulations, generally accepted accounting practices and contractual requirements.

• Ensure a productive and professional work environment within the finance and accounting functions.

· Leads organizational planning and development, with the support of the President/CEO and Senior Vice President, of operating and fund account budgets, and works with appropriate leadership to control expenditures against budget.

· Lead and manage the annual audit process, ensuring compliance with regulatory requirements and internal policies.

· Meets annually with the outside auditors and the Audit Committee of the Board of Directors to review the annual audit and 990 tax return and ensure timely and accurate completion of audits.

Partnership Development

• Develop collaborative partnerships with other youth serving and community organizations.

• Support Board Committees, as assigned.

ADDITIONAL RESPONSIBILITIES

• Assist in the administration of restricted programs by overseeing program operations at each location; ensures the completion of required reports; and preparation of any required interagency reports.

• Train administrative and Club leadership in proper procedures regarding cash receipts, accounts payable, accounts receivable, and budgeting as needed or requested.

• Collaborate with the Chief Philanthropy Officer to aid in development activities as needed.

• Additional duties as assigned.

RELATIONSHIPS

Internal: Maintains close contact with assigned staff to provide technical assistance in matters of programming and operations; interacts regularly with the Chief Executive Officer, Chief Philanthropy Officer, Chief Culture Officer and as assigned with the Branch Boards, Corporate Board and its Committees.

External: Maintains contact with external community groups, schools, and others.

SKILLS/KNOWLEDGE REQUIRED

• CPA preferred.

• Four-year degree from an accredited college or university in accounting, finance or related field.

• Considerable knowledge of: the mission, objectives, policies, programs and procedures of Boys & Girls Clubs; of the principles and practices of non-profit organizations.

• Demonstrated ability to organize, direct and coordinate finance operation and personnel supervision, the recruitment and retention of key finance personnel, budget management and knowledge of state and federal grants processes.

• Strong communication skills, both verbal and written.

• Ability to manage multiple tasks and to develop solutions to problems with limited supervision.

• Ability to establish and maintain effective working relationships with Club staff, subordinates, Board members, community groups, and other related agencies.

Physical Demands

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this position. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of this position.

While performing the responsibilities of this position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is often required to stand, walk, reach with arms and hands, climb or balance, lift up to 25 pounds and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

Work Environment

While performing the responsibilities of this position, these work environment characteristics are representative of the environment this position will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this position.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually moderate to loud.